PRIVACY POLICY

1. Introduction

Canadian Tax Enthusiast Inc. ("we", "us", or "our") is committed to protecting your privacy and personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our services.

By using this website, you represent that you are at least 18 years old and consent to the practices described in this Privacy Policy.

2. Information We Collect

We collect information that you voluntarily provide to us when you:

• Fill out contact forms on our website

• Subscribe to our newsletters or marketing communications

• Request information about our services

• Communicate with us via email or phone

• Engage our professional services

The types of personal information we may collect include:

• Full name

• Email address

• Phone number

• Mailing address

• Business name and information

• Limited financial information provided voluntarily for inquiry or intake purposes only

Sensitive client documents and detailed financial information are collected through secure channels once a formal engagement is established and a client relationship begins.

3. Automatically Collected Information

When you visit our website, we may automatically collect certain information about your device and browsing activities, including:

• IP address

• Browser type and version

• Operating system

• Pages visited and time spent on pages

• Referring website addresses

• Date and time of visits

This information is collected through cookies and similar tracking technologies to help us improve our website and user experience.

4. Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to:

• Remember your preferences and settings

• Analyze website traffic and user behavior

• Improve website functionality and performance

• Deliver personalized content and advertisements

You can control cookie settings through your browser preferences. However, disabling cookies may limit your ability to use certain features of our website.

Types of cookies we use:

• Essential cookies: Required for website functionality

• Analytics cookies: Help us understand how visitors use our website

• Marketing cookies: Used to deliver relevant advertisements

5. How We Use Your Information

We use the personal information we collect for the following purposes:

• To respond to your inquiries and provide requested information

• To communicate with you about our accounting and tax services

• To send marketing communications, newsletters, and promotional materials (with your consent where required by law)

• To provide updates about our services, special offers, and industry news

• To improve our website and service offerings

• To comply with legal obligations and professional standards

• To maintain accurate records for client relationships

• To analyze trends and user behavior for business development

• To prevent fraud and enhance security

6. Marketing Communications and Consent

Where required by law, including under Canada's Anti-Spam Legislation (CASL), we will only send marketing communications with your express or implied consent.

Express Consent: You provide express consent when you:

• Check a box agreeing to receive marketing communications

• Directly request information about our services

• Sign up for our newsletter or mailing list

Implied Consent: We may have implied consent when:

• You have an existing business relationship with us

• You have made an inquiry about our services within the past six months

• You have voluntarily provided your contact information in a business context

You have the right to:

• Withdraw your consent at any time

• Opt out of marketing communications by clicking "unsubscribe" in our emails

• Contact us directly to update your communication preferences

Opting out of marketing communications will not affect communications related to services you have already engaged us to provide or other transactional messages.

7. How We Share Your Information

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• Service Providers: We may share information with trusted third-party service providers who assist us in operating our website, conducting our business, or servicing you (e.g., email marketing platforms, website hosting providers, payment processors). These providers are contractually obligated to keep your information confidential and use it only for the purposes we specify.

• Legal Requirements: We may disclose your information when required by law, court order, or legal process, or to protect our rights, property, or safety, or that of others.

• Business Transfers: In the event of a merger, acquisition, or sale of assets, your personal information may be transferred to the acquiring entity. You will be notified of any such change via email or prominent notice on our website.

• Professional Obligations: As licensed accounting professionals, we may be required to disclose information to comply with professional regulatory requirements or standards.

• With Your Consent: We may share your information for any other purpose with your explicit consent.

8. Data Security

We implement reasonable administrative, technical, and physical security measures designed to protect your personal information from unauthorized access, disclosure, alteration, or destruction. These measures include:

• Secure Socket Layer (SSL) encryption for data transmission

• Secure servers and databases with restricted access

• Regular security assessments and updates

• Employee training on data protection and confidentiality

• Secure file transfer protocols for sensitive client documents

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your personal information, we cannot guarantee absolute security. You are responsible for maintaining the confidentiality of any passwords or account credentials.

9. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

Retention periods vary based on:

• The nature of the information collected

• The purpose for which it was collected

• Legal and professional obligations (e.g., tax records retention requirements)

• Whether you have an ongoing relationship with us

When personal information is no longer needed, we will securely delete or anonymize it in accordance with our data retention policies and applicable legal requirements.

10. Your Privacy Rights

Depending on your jurisdiction, you may have the following rights regarding your personal information:

• Right to Access: Request a copy of the personal information we hold about you

• Right to Correction: Request correction of inaccurate or incomplete information

• Right to Deletion: Request deletion of your personal information (subject to legal retention requirements)

• Right to Restrict Processing: Request that we limit how we use your information

• Right to Data Portability: Request transfer of your information to another service provider

• Right to Object: Object to our processing of your information for certain purposes

• Right to Withdraw Consent: Withdraw your consent for marketing communications or other processing activities at any time

To exercise any of these rights, please contact us using the information provided in Section 15 below. We will respond to your request within the timeframe required by applicable law.

Please note that certain rights may be subject to limitations based on legal obligations, professional standards, or legitimate business interests.

11. Children's Privacy

Our website and services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have inadvertently collected information from a child under 18, we will take immediate steps to delete such information from our records.

If you believe we have collected information from a child, please contact us immediately using the information provided below.

12. Third-Party Websites

Our website may contain links to external websites operated by third parties. We have no control over the content, privacy policies, or practices of these third-party sites and cannot accept responsibility for their handling of personal information.

We encourage you to review the privacy policies of any third-party websites you visit. This Privacy Policy applies only to information collected through our website.

13. International Data Transfers

Your personal information may be transferred to, stored, or processed in locations outside of your province or country. These jurisdictions may have different data protection laws than your location.

When we transfer information internationally, we take appropriate steps to ensure your information receives adequate protection as required by applicable privacy laws.

14. Changes to This Privacy Policy

We reserve the right to modify this Privacy Policy at any time to reflect changes in our practices, technology, legal requirements, or other factors. Any changes will be effective immediately upon posting the updated Privacy Policy on this website.

We will indicate the "Last Updated" date at the top of this Privacy Policy. We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

For material changes that significantly affect your rights, we will provide prominent notice on our website or notify you directly via email where appropriate.

Your continued use of our website following any changes constitutes acceptance of the updated Privacy Policy.

15. Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, or if you wish to exercise your privacy rights, please contact us:

Canadian Tax Enthusiast Inc.

Attention: Privacy Officer

Sa Mi

123 Pembina Highway

Winnipeg, Manitoba, R0Y0M0

Email: [email protected]

Phone: (204) 900-0000

We will respond to your inquiry or request as soon as reasonably possible and within the timeframe required by applicable law.

16. Compliance with Privacy Laws

This Privacy Policy is designed to comply with applicable privacy legislation, including but not limited to:

• Personal Information Protection and Electronic Documents Act (PIPEDA)

• Canada's Anti-Spam Legislation (CASL)

• Provincial privacy legislation where applicable

• Other applicable Canadian and international privacy laws

We are committed to handling your personal information in accordance with these legal requirements and professional standards.

By using this website, you acknowledge that you have read, understood, and agree to the collection, use, and disclosure of your personal information as described in this Privacy Policy.